Working with our contractors & suppliers to deliver social value
We work with our contractors and suppliers to deliver social value through our procurement process. We're committed to going beyond the minimum requirements of the Social Value Act, to apply it to procurements of all goods, services and supplies contracts of values above £50k.
We've worked with Anthony Collins Solicitors to develop a bespoke Social Value in Procurement Toolkit which sets out our approach on how to apply our social value policy through contractual relationships with suppliers.
Our Social Value in Procurement Toolkit has a dual purpose and is aimed at supporting staff within Bolton at Home with responsibility for procuring goods, services and works on behalf of the organisation, as well as supporting our contractors and suppliers to understand our approach to social value in procurement.
Example : Our fleet provider offered social value and CR activities within their tender response, and agreed to work with us to work on a programme of activity. During the first 12 months of the contract, one of their teams volunteered at Urban Outreach’s food bank warehouse, for a half day, together with a team from Bolton at Home. The aim of the activity was to support one of our key charitable partners, develop the relationship between our contractor and us and help our contractor understand our social value priorities. In the following year, our contractor worked with their supply chain partners to support Urban Outreach’s BL15 project which provided free packed lunches to approx. 1000 children a day, across Bolton, during the 6 weeks summer holiday. Our contractor and their supply chain partner, provided a free vehicle for Urban Outreach to use throughout the project for the delivery of lunches across Bolton. In December 2015, our contractor chose Urban Outreach as one of the recipients of their charity Christmas raffle which generated over £1500 for Urban Outreach.
Social Value Fund
We have established a Social Value Fund to help us deliver projects and initiatives that meet our social value core priorities, as defined in our updated social value policy.
The fund is made up from financial contributions from procurements, and is used to support our social value policy and core priorities. We require a minimum 1% of the contract spend from suppliers as a contribution to the fund for all contracts with a value of £50k (excluding VAT) or above.
We ensure that the money from the fund is linked to our social value core priorities and is allocated to projects that match the needs of our communities. Funding allocation is determined by Bolton at Home’s Management Team under the remit that it is directed towards delivery of our social value core priorities.
In order to achieve transparency, and ensure accountability to all of our stakeholders, including our customers, contractors, suppliers, our partners, our auditors and Regulator, The Homes and Communities Agency, we will publish annually on our website, a list of spend summarising what projects and initiatives the Social Value Fund has been allocated towards.
The income for our Social Value Fund in 2016/17 was £ 139,000 which included contributions from over 25 of our contractors and suppliers.
£192,000 from the fund was spent on social value projects during 2016/17 and £98,000 has been carried forward and will be spent on social value projects during 2017/18.
The projects funded during 2016/17 include:
- Delivering individual ICT training sessions to help over 160 unemployed customers search and apply for jobs.
- Delivering CV sessions for over 700 customers.
- Helping more than 400 people into work.
- Delivering the Pop-up Business School which helped over 80 people to start a new business.
- Match funding our Handyperson service for vulnerable customers, in partnership with Forrest.
- Supporting BWCTs Premier League Kicks programme for over 1200 young people
Helping our contractors and suppliers demonstrate Corporate Responsibility (CR)
In addition to achieving social value through our procurement processes, we also want to work with our contractors and suppliers, helping them demonstrate their own Corporate Responsibility (CR). CR is broader than the work that contractors and suppliers carry out with us, it includes all organisational practices that have an impact on the social, economic profile and environment of the area in which it operates. However, our work with contractors and suppliers helps contribute to their delivery of CR. Commitment to CR will be sought outside of our procurement process.
We'll therefore, in addition to the delivery of contractual social value objectives through the procurement processes described above, work with and encourage all of our contractors and suppliers to deliver additional social value through their CR (corporate responsibility) policies and programmes. We'll encourage and support all of our contractors and suppliers to work in partnership with us to achieve additional social value, over and above contractual social value objectives, through the delivery of their CR policies and programmes.
Previous successful examples of where our contractors and suppliers have supported our charitable activities and demonstrated their own corporate responsibility include;
- In 2014 a team from our fleet provider volunteered at Urban Outreach’s food bank warehouse, for a half day, together with a team from Bolton at Home. The aim of the activity was to support one of Bolton at Home’s key charitable partners, develop our relationship and help our contractor understand Bolton at Home’s social value priorities. In the following year, our contractor worked with their supply chain partners to support Urban Outreach’s BL15 project which provided free packed lunches to approx. 1000 children a day across Bolton, during the 6 weeks summer holiday. Our contractor and their supply chain partner provided a free vehicle for Urban Outreach to use throughout the project for the delivery of almost 30 000 lunches across Bolton. In December 2015, our contractor also chose Urban Outreach as one of the recipients of their charity Christmas raffle which generated over £1500 for Urban Outreach.
- A number of our suppliers and partners support our annual Stars of the Community Awards event which recognises local community groups and individuals who have made a difference in their communities. These include: Trowers and Hamlin, TrustMarque, MaxMedia and Effective Training & Development.
- In December 2015, staff from Bolton at Home, together with our contractors and suppliers, donated 1200 boxes of after dinner mints for Christmas hampers for families across Bolton. Our maintenance partner collected boxes of mints at their head office and one of our fencing contractors kindly donated £250, which bought 500 boxes of mints from Morrisons. We also successfully persuaded the store at Morrisons to donate an additional 100 boxes.
- In December 2015, we worked with partners from across Bolton including Bolton Lions, Urban Outreach, Bolton Lads & Girls Club, BWFC, Asda, Greater Manchester Chamber, Bolton News, Bolton FM and Middlebrook to launch the Big Bolton Toy Appeal. We collected and distributed toys to almost 2000 children across Bolton.
- In 2015, our staff volunteered alongside staff from our partners, Asda and Seddon, to collect 1.3 tonnes of food donations for the local food bank delivered by Urban Outreach.
This year we have developed a calendar of scheduled corporate charity events to help our contractors and suppliers plan their activities and contributions during the year. The calendar highlights the charitable events and activities that we will be supporting during the year and describes how contractors and suppliers can help, either by donations/fundraising, volunteering or donations of goods.